(1) The concerned construction entrepreneur shall submit as-built drawing to the public entity within thirty days of the completion of the construction work as per the procurement contract.
(1a) After the completion of the construction work as per the procurement contract, if any defect is seen prior to the expiry of the
defects liability period of the construction work as per the contract, the public entity shall ascertain such defect and make claim in time. In making such a claim, the concerned public entity shall prepare records showing work progress of each month and have the records certified by the concerned authority.
(1b) The public entity shall give information of the records referred to in sub-rule (1a) to the Public Procurement Monitoring Office, and such records shall also be made public through the e- procurement system, website of the Public Procurement Monitoring Office or other appropriate means.
(2) The chief of public entity shall, after expiry of the defects liability period of a completed construction work, cause such construction work to be examined by a technical employee as to whether it conforms to the approved drawing, design or specifications and a work completion report to be prepared.
(2a) In preparing the work completion certificate pursuant to sub-rule (2), the records referred to in sub-rule (1a) shall also be attached therewith.
(3) The technical employee making examination pursuant to sub-rule (2) shall examine whether the completed work has been completed as per the approved drawing, design or specifications or not and submit a report thereof to the public entity.
(4) The concerned public entity shall submit the as-built drawing referred to in sub-rule (1) and the work completion report submitted pursuant to sub-rule (3) to the bid accepting authority, and in cases where the chief of the public entity and the bid accepting
authority are the same person, to one level higher authority to him or her.
(5) If the authority referred to in sub-rule (4) considers necessary, he or she himself or herself may examine the matter referred to in the work completion report, or cause the same to be examined by any technical employee or a team of technical employees.
(6) If, in making examination pursuant to sub-rule (5), the completed construction work is found to conform to the approved drawing, design or specifications, such an authority shall accept such construction work.
(7) Notwithstanding anything contained in sub-rule (6), if the examination pursuant to sub-rule (5) is not completed within forty- five days of the date of submission of the work completion report pursuant to sub-rule (4), such construction work shall be deemed to have ipso facto been accepted.
(8) Notwithstanding anything contained elsewhere in this Rule, where the work completion report submitted pursuant to sub- rule (3) is in respect of a construction work the value of which does not exceed one million rupees, the chief of the concerned public entity may examine it himself or herself, if he or she is a technical employee, and if he or she is not a technical employee, he or she may cause it to be examined by another technical employee. In so examining or causing to be examined, if such a construction work is found to have been constructed as per the approved drawing, design or specifications, he or she shall approve the work completion report, and give information of the work completion to one level higher authority.
(9) Once the work completion report is accepted pursuant to this Rule, the public entity shall issue the work completion certificate to the concerned construction entrepreneur.